Last Updated: July 30, 2018
This Privacy Notice explains how we, AXS Studio use any personal data (also referred to as ‘information’) we collect about you. It describes:
- what information we collect about you;
- how we use your information;
- who we share your information with;
- your rights regarding our use of your information;
- how long we keep your information; and
- how to contact us.
2. What information do we collect about you?
We collect information about you:
- when you voluntarily fill out a Landing page form, LinkedIn form, Facebook form or other online form for the purpose of enquiring about our services
- if you make an enquiry about our services;
- if you make an employment inquiry;
- when you voluntarily complete customer surveys, provide feedback or agree to be on our contact lists in relation to our communications;
- when we use a third-party service (e.g. Google Analytics) to collect the city location for visitors to our website (not linked to you or any of your information personally).
3. How do we use your information?
We use your information to:
- process your request
- if you agree, to email you about similar or other services we think may be of interest to you;
- enter and perform a contract with you or to perform any steps you require from us before entering into the contract. If you do not provide information required by us to enter into a contract with you, we will not be able to enter into that agreement with you or provide you the services you require.
We will rely on one of the following legal grounds (as appropriate) to process your personal data:
- to enter and perform a contract with you or to perform any steps you require from us before entering into a contract;
- to pursue our legitimate business interests in providing and marketing our products and services;
- your specific consent to us using your information, which you can withdraw at any time;
- to comply with our legal obligations and establish, exercise or defend our legal rights; and
- those other purposes that you have agreed to with us.
4. Who do we share your information with?
We share information with the following third parties:
- data processors, who are our suppliers who provide us services;
- if you become an employee or freelancer your information will be passed on to and stored with our processing partners in relation to payroll, healthcare and invoice payments. The use of this personal data is restricted to the extent necessary for the performance of the contract between us;
- persons connected with any sale, merger, acquisition, disposal, reorganisation or similar change of our business;
- local and foreign regulators, governments, law enforcement authorities, advisors, courts, tribunals and arbitrators; and
- other third parties, with your consent.
These third parties are based in, amongst others, the following countries: Canada, the United States of America and the United Kingdom.
For those within the European Economic Area (EEA), for information taken to a jurisdiction outside the EEA, we will take appropriate steps to protect that information which includes: (i) entering into an agreement with the third party which includes clauses that the EU Commission has determined offers adequate protection for your information, a template copy of which is available at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en; or (ii) otherwise ensuring that information would only be transferred to third parties in jurisdictions that the EU Commission has determined offers adequate protection for your personal information.
5. What are your rights in relation to our use of your information?
You have rights under data protection law in relation to our use of your personal data, including to:
- request access to your information by submitting a request to email@example.com;
- update or amend your information if it is inaccurate or incomplete;
- object to certain uses of your personal data including direct marketing and processing based on legitimate interests and processing for purposes of scientific or historical research and statistics on grounds relating to your particular situation;
- request the deletion of your information, or restrict its use, in certain circumstances (for example, subject to lawful exceptions applying, you can request that we erase your information where the information is no longer necessary for the purpose for which it was collected;
- to withdraw any consents you have provided in respect of our use of your information;
- to request a copy of the information you have provided to us, to use for your own purposes (often called your right to data portability); and
- to lodge a complaint with the relevant data protection supervisory authority in your jurisdiction.
If you have subscribed to us or agreed to be on a contact list to receive information from us, you can ask to be removed at any time by using the unsubscribe link included in any e-communications or by emailing firstname.lastname@example.org.
If you have any questions about these rights, or you would like to exercise any of them, please contact us by submitting a request to email@example.com – additional details of how to get in touch are set out in section 7 below.
6. How long do we keep your information?
Personal data of employees and freelancers will be kept for no longer than is necessary, and that period of time will be determined with reference to applicable statutory limitation periods in your jurisdiction.
Our policy is to destroy employment applications 3 (three) years after their submission if they have not led to an offer of employment. If you are engaged with us ‘to perform a contract’, then local market data retention legislation may apply to elements of the information you supply us.
Any other information obtained as set out in section 2 above will be kept for no longer than is necessary and will be determined with reference to applicable statutory limitation periods in your jurisdiction, or otherwise as agreed between us.
We will keep our retention policies under review to ensure that your data is not stored for longer than is strictly necessary.
7. How to contact us?
If you have any questions about this Privacy Notice or the information we hold about you, you can contact us:
- by email: firstname.lastname@example.org
- by post: c/o Jason Sharpe, AXS Studio Inc. 305-119 Spadina Ave. Toronto, ON M5V 2L1, Canada
8. Changes to this Privacy Notice
We keep this Privacy Notice under regular review and we will place any updates on this webpage. This Privacy Notice was last updated on 30 July 2018.
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